The production manager is responsible for the overall quality of the shows, the productions’ budgets and allocation of resources and personnel, as well as the overall communications, health, safety and success of the backstage operations at the theatre. The positions supervises build and stage crews, schedules build and installation activities and liaises between the various groups and departments to coordinate activities including but not limited to stage management, creative teams, cast, crew, administration and education staff.
Principal Duties & Responsibilities:
- Oversees the creation of production calendars and tech schedules by collaborating with the Technical Director (TD) and AED, as well as updating and distributing all new versions to appropriate admin staff and production team members.
- Participates in regular weekly office meetings with admin staff. Chairs production meetings for the summer shows and ensure minutes are taken and distributed in a timely manner.
3. Manages and monitors production budgets and production expenses for summer shows in collaboration with TD and AED. When additional expenses are requested, the PM will obtain approval from the AED prior to expenditure.
4. Ensures workplace, health and safety procedures are in place. Ensures that worker orientation and safety checklists are completed by each employee and that the safety committee is meeting regularly. Ensures that all incidents are documented immediately and incident reports are filed and sent to the Executive Director (ED) and AED.
- Creates a work plan for the build/paint team and stage crew with the TD, AED and heads of production departments, outlining the order of pieces to built, painted and installed, along with timelines for completion. Monitors and manages the work plan in consultation with TD.
- Works with the TD to communicate daily with heads of departments to ensure the build plan is followed, work is done safely and requests/concerns are responded to quickly.
7. Collects IATSE time sheets weekly and reviews with the TD and AED.
8. Oversees the rehearsal process and communicates with Stage Management to ensure rehearsal hall needs are met.
9. Consults with the Education Developer/Production Administrator with the planning of education and outreach activities taking place at the stage including the Musical Theatre Conference, Camp Rainbow, School Awards & Student Scholarships Ceremony, Back Stage Tours, Company BBQs, Diamond Lounge events and Wall of Fame Ceremony. Ensures that all stage and production personnel are notified as far in advance as possible.
10. Provides the administration with regular updates on budgets and timelines. Regularly updates IATSE costing tracker and purchase order trackers for productions.
- Other duties as assigned.
- Proven knowledge of production techniques and staging principles.
- Experience with a variety of art forms – especially theatre, dance and music
- Minimum 2-4 years in Production Management, Technical Direction or similar field.
- Minimum 3 years professional experience supervising in a unionized stage environment
- Understanding of professional agreements including IATSE, CAEA, ADC and MPM
- Collaboratively liaised with other arts organizations in the city and/or country
- Worked with health and safety committees. Aware of MB health and safety laws and regulations
- First Aid certification. Pyrotechnic certification is an asset.
- Excellent admin/research skills. Great understanding of Word, Excel and Outlook.
- Strong budgeting and scheduling skills
- Excellent written and verbal communications skills with demonstrable ability to communicate with different types of personalities and group.
- Excellent organization skills with the ability to work on multiple projects with tight timelines and prioritize daily activities with a positive attitude.
- Ability to stay calm under pressure and make good decisions collaboratively and quickly
- Strong interpersonal skills, integrity, collaborative spirit and cultural sensitivity needed to work efficiently in a diverse environment of artists, producers and management team
- Demonstrated leadership, critical thinking, problem solving and negotiating skills
- Driver’s license and vehicle
Decision Making/Independent Judgment:
Job tasks are complex and judgement is required to plan and perform difficult work where only general methods are available and time is limited. Job requires analysis and interpretation of data to develop appropriate alternatives and recommend or select appropriate courses of action. Errors are serious and usually difficult to detect, with correction often requiring expenditure greater than original action.
Performance can be measured by the quality of productions, smooth, safe and efficient backstage operations, proper allocation of resources, staying on budget and the realization of the directors’ vision.
Physical and Environmental Requirements of Job:
This position will involve freedom of movement around an outdoor/indoor venue as well as other spaces including admin offices, rehearsal halls and vendors/suppliers. Also periodic sitting at computer. No heavy lifting.
The above statements are intended to describe the general nature and level of work for this position. Incumbent may be asked to perform other duties as required.
TO APPLY: Please send a cover letter and resume, along with references to:
Jeffrey Kohut – Assistant Executive Director firstname.lastname@example.org
Application Deadline: 5:00pm, FRIDAY FEBRUARY 7th, 2020
*Rainbow Stage would like to thank all applicants however only those selected for an interview will be contacted.*